RALLY RETURN FORMS

Downloadable rally return forms


  1. PDF format - this will require printing and filling in by hand
  2. Spread sheet format for completion on your computer or device - auto calculations



GUIDANCE RELATED TO FINANCE

CHEQUES FOR RALLY DEPOSITS AND BALANCES

Please please check they are properly completed, in particular signed, dated and made payable to “Yorkshire Pennine Centre” -  Incorrectly completed cheques will not be accepted by the centre bankers and should be returned to the members booking and paying for rallies,  for corrections.


HOLIDAY RALLY DEPOSITS

In November 2020 the committee introduced a minimum holiday rally deposit of £10 per booking, with advice to make this non returnable after a date two weeks before the holiday rally is due to commence. 


VAT AND RALLY FEES: 

Where landowners provide a VAT invoice for the site fees the VAT can be reclaimed from HMRC at the same rate as that charged by the landowner i.e. 20% so the VAT we pay and the VAT we charge will cancel out. Therefore VAT should not be applied again. 


For example, if the landowner charges £10.00 per night plus VAT of 20 % making £12.00 per night inc. VAT, then £12.00 is the figure to use in calculating the rally fees - NOT £12.00 plus VAT making £14.40 per night. 


Where the landowner is not VAT registered AND NO VAT RECEIPT IS PROVIDED and charges £12.00 per night; the figure to use in calculating the rally fees is  £12.00 plus VAT making £14.40 per night.

 

When submitting till receipts with rally returns in conjunction with claims for expenses; please bear in mind the following;

  • Do not use highlight pens as it makes the ink fade over time.
  • Please mark all receipts with the number of the different categories of expenditure against the items you are claiming. 
  • More information is provided on page 11 and appendix I of the Rally Marshal’s Guide.


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